Assistant Staff Officer
COMHAIRLE CHONTAE LAOISE
LAOIS COUNTY COUNCIL
POST OF ASSISTANT STAFF OFFICER
Each candidate must be of good character.
Each candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.
3. EDUCATION, TRAINING, EXPERIENCE, ETC
Each candidate must, on the latest date for receipt of completed application forms
(i) (a) have obtained at least Grade D (or a Pass), in Higher or Ordinary Level, in five subjects (or four subjects if Irish is included) from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme including Irish and/or English and one of the following: Mathematics, Accounting, Business Organisation or Economics, and
(b) have obtained at least Grade C (or Honours) in higher level (or Honours) papers in three subjects in that examination (or two subjects if Irish and/or one of the following is included: Mathematics, Accounting, Business Organisation or Economics)
(ii) have obtained a comparable standard in an equivalent examination, or
(iii) hold a third level qualification of at least degree standard or
(iv) be a serving employee in a local authority, health board, vocational education committee in the State, institute of technology, the General Medical Services (Payments) Board, St. Jamess Hospital Board, Beaumont Hospital Board, An Bord Altranais, the Local Government Computer Services Board, the Border, Midland and Western Regional Assembly or the Southern and Eastern Regional Assembly and have satisfactory experience in a post of Clerical Officer or an analogous post.
The Assistant Staff Officer is a key support position within the Council and is assigned to a service delivery area or to support a functional area as required. The Assistant Staff Officer will work under the direction and management of the Staff Officer or analogous grade or other employee designated by the Administrative Officer, Senior Executive Officer or Director of Services as appropriate. The role involves supporting managers and colleagues and working as part of a team in meeting work goals and objectives and delivering quality services to internal and external customers.
The Assistant Staff Officer role requires excellent administrative, interpersonal, communication and other particular skills and expertise depending on assignment, and may also be required to deputise for a Staff Officer from time to time. The Assistant Staff Officer will be expected to use initiative and work to a high standard and will be required to operate the Councils existing and future IT systems as part of their work. The successful candidate will be expected to carry out their duties in a manner that enhances public trust and confidence and ensures impartial decision making.
The ideal candidate will demonstrate:
Knowledge and understanding of the structures and functions of local government
Knowledge of current local government issues
Understanding of the role of Assistant Staff Officer
Relevant administrative experience
Experience of working as part of a team
Experience of preparing reports and correspondence
Knowledge and experience of operating ICT systems
Ability to work on own initiative
Ability to provide excellent customer service
Ability to plan and prioritise workload
Good interpersonal and communication skills
Flexibility and openness to change
The main duties and responsibilities of the role of Assistant Staff Officer (Grade IV) include, but are not limited to the following:
1. To support the line manager to ensure the section or department work programmes are implemented to deliver on the Councils Corporate Plan and operational plans.
2. To communicate and liaise effectively with employee, supervisors and line managers in other sections and customers in relation to operational matters for their section or work area.
3. To prepare reports, correspondence and other documents as necessary.
4. To organise and facilitate internal and external meetings and participate and engage in discussions as appropriate.
5. To provide assistance and support in the delivery of projects as required.
6. To ensure high levels of customer service, responding to queries and requests for information in a professional and courteous and timely manner.
7. To support the line manager to communicate, implement and manage all change management initiatives within the relevant area of responsibility.
8. To supervise employees within their team or programmes of work within their area of responsibility, providing support to team members or colleagues as required.
9. To participate in corporate activities and responsibilities appropriate to the grade.
10. To be in compliance with Health and Safety legislative requirements, policies and procedures and safe systems of work.
11. To deputise for line manager or equivalent when required.
12. To undertake any other duties of a similar level and responsibilities as may be required from time to time.
The ideal candidate for this position should possess the following competencies:
Purpose and Change:
Understands the teams purpose and priorities and shows commitment to these
The ability to ensure their work contributes to meeting the Departments purpose and priorities
Develops and maintains positive, productive and beneficial working relationships
Understands and implements change and demonstrates flexibility and openness to change and new challenges
Contributes to delivery of high quality service and customer care standards
Plans and organises workloads in order to meet deadlines
Identifies problems and contributes to solutions
Co-operates with decisions and implements solutions
Performance through People
Demonstrated ability to engage with staff and work as part of a team
Ability to resolve conflict situations
Demonstrated ability to lead by example and show initiative
Excellent interpersonal skills
Excellent verbal and written communication skills.
Demonstrated knowledge and understanding of the Local Government system
Knowledge of the role of Assistant Staff Officer
Maintains a positive, constructive and enthusiastic attitude to their role
Commitment to public service values
The above duties and competencies are not intended to be a comprehensive list of all involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him / her from time to time and to also contribute to the development of the post while in office. Purpose and Change, Delivering Results, Performance through People will be examined on your application form and at interview. Personal Effectiveness will be examined at interview stage only.
COMHAIRLE CHONTAE LAOISE
LAOIS COUNTY COUNCIL
POST OF ASSISTANT STAFF OFFICER (GRADE IV)
PARTICULARS OF OFFICE
1. The position is wholetime and permanent and pensionable
Where a person who is not already a permanent employee of a local authority is appointed, the following provisions shall apply:
(a) there shall be a period after such appointments take effect, during which such person shall hold such post on probation,
(b) such period shall be ten months but the Chief Executive may, at his/her discretion, extend such period,
(c) such person shall cease to hold the post at the end of the period of probation, unless during such period, the Chief Executive has certified that the service of such person is satisfactory.
The salary shall be fully inclusive and shall be as determined from time to time. The holder of the office shall pay to the local authority any fees or other monies (other than inclusive salary) payable to and received by him/her by virtue of his/her office or in respect of services which he/she is required by or under any enactment to perform.
The current salary scale is: - 27,024 LSI 2 44,328
Entry point to this scale will be determined in accordance with Circulars issued by the Department of Housing, Planning, Community and Local Government.
The rate of remuneration may be adjusted from time to time in line with government policy.
The duties shall be such as may be assigned to the employees from time to time by the local authority and shall include the duty of deputising for other officers of the local authority, when required, and such duties as may be assigned to them in relation to the area of any other local authority.
For the purposes of satisfying the requirement as to health it will be necessary for each successful candidate, before he/she is appointed, to undergo at his/her expense a medical examination by a qualified medical practitioner to be nominated by the local authority. On taking up appointment, the expense of the medical examination will be refunded to the candidate.
5. SELECTION PROCESS:
Candidates will initially be assessed to ensure that they meet the minimum specified eligibility criteria for the position.
Shortlisting may apply based on the information supplied on application forms and the requirements of the position as set out. It is therefore in your own interest to provide a detailed and accurate account of your relevant qualifications / experience / competencies on the application form.
On occasion a shortlisting interview may take place.
b. Competitive Interview
Selection of candidates for appointment shall be by means of a competitive interview. The Council is committed to a process of selection on merit, based on fair and open competition. The criteria for judging suitability and ranking will be related directly to the qualification, attributes and skills required to undertake the duties and responsibilities to the standard required in the post.
Following completion of interviews, a panel may formed, the duration of which is at the discretion of the Council. While a panel remains in force, offers of temporary or permanent employment may be made subject to confirmation of qualifications and satisfying clauses in relation to health, character or other requirements of the particular post. Persons to whom an offer of employment is made must take up duty within 1 month from the date of offer, or such extended period as the Council may agree, otherwise, the Council may decide not to appoint them.
d. References/Documentary Evidence
Each candidate may be required to submit as references the names and addresses of two responsible persons to whom he/she is well known but not related.
Candidates may be required to submit documentary evidence to the local authority in support of their application.
7. RETIREMENT AGE:
The Single Public Service Pension Scheme (Single Scheme) as provided by the Public Service Pensions (Single Scheme and Other Provisions) Act 2012 commenced with effect from 1st January 2013. The act introduces new pension and retirement provisions for new entrants to the public service appointed on or after 1st January 2013. Pension age set initially at 66 years; this will rise in step with statutory changes in the SPC age to 67 years in 2021 and 68 years in 2028. The compulsory retirement age of 70 applies. Otherwise the retirement age of the relevant Scheme applies.
Pension Abatement - If the appointee was previously employed in the Civil Service or in the Public Service please note that the Public Service Pensions (Single Scheme and Other Provisions) Act 2012 includes a provision which extends abatement of pension for all Civil and Public Servants who are re-employed where a Public Service pension is in payment. This provision to apply abatement across the wider public service came into effect on 1 November 2012. This may have pension implications for any person appointed to this position that is currently in receipt of a Civil or Public Service pension or has a preserved Civil or Public Service pension which will come into payment during his/her employment in this position.
Prior to appointment, successful candidates will be obliged to complete a declaration in relation to previous Public Service pensionable employment.
Prior to appointment successful candidates will be obliged to complete a Declaration in relation to previous Public Pensionable Employment.
The holder of the post shall reside in the district in which his/her duties are to be performed or within a reasonable distance thereof.
The superannuation contributions of relevant scheme will apply.
10. GARDA VETTING:
Garda vetting may be sought in respect of individuals who come under consideration for appointment.
Laois County Council
Aras an Chontae
James Fintan Lalor Ave