DUTIES & RESPONSIBILITIES FOR THE BELVEDERE MANAGER POSITION

The Manager will report to the Senior Executive Officer of Municipal District of  Mullingar-Kinnegad or his/her appointee on all matters relating to Belvedere and will work closely with Officers in Westmeath County Council in relation to:-
Operations:
•    Ensure the smooth operations of Belvedere House Gardens & Park
•    Plan and manage the operational procedures for the Centre
•    Manage the office operations, premises and resources
•    Ensure visitor numbers are accurately recorded.
•    Ensure the facility’s operations and activities are health & safety compliant
•    Manage the terms of use of the property vis a vis community groups, performers, artists, etc. according to resources available
•    Input into promotional activities including the preparation of promotional material (e.g. press releases, brochures, newsletters)
•    Carry out other reasonable duties as may be assigned by the Director of Services or his/her appointee.

Event Management:
•    Develop, deliver and manage a varied and integrated programme of events, exhibitions and performances.
•    Assist Westmeath County Council with regard to future funding relationship with various bodies.
•    Carry out other reasonable duties as may be assigned by the Director of Services or his/her appointee.

Planning:
•    Develop an annual marketing and business plan for the facility
•    Develop sales pitches and programmes for targeting tour operators and attend trade buyer workshops when required
•    Devise and develop strategic plans for the use of the House and Gardens as a performance venue with programmes which will engage both existing and potential audiences
•    Review, update and develop Belvedere House Gardens & Park policies
•    Explore opportunities for sponsorship for the facility.
•    Explore opportunities for working in partnership with cultural tourism stakeholders
•    Work to create positive relationships with other cultural, educational and funding bodies, including the Arts Council, relevant Government Departments, Fáilte Ireland, Heritage Council of Ireland, Creative Ireland etc.
•    Carry out other reasonable duties as may be assigned by the Director of Services or his/her appointee.

Profile & External Communications – Local, Regional & National:
•    Develop links with tourism providers in the area
•    Develop packages which can be sold to tour operators, coach tours etc.
•    Attend trade workshops/shows where appropriate
•    Represent Belvedere House Gardens & Park professionally and effectively in the public domain as required
•    Develop relationships with educational bodies, public bodies, tourism agencies, local and community development organisations and funding agencies
•    Develop links with other cultural venues, heritage sites etc. particularly those within the Ireland’s Ancient East area.
•    Carry out other reasonable duties as may be assigned by the Director of Services or his/her appointee.

People:
The Manager will, as line manager have HR, operational and financial responsibilities for Belvedere House Gardens & Park to :-
•    Plan and manage the organisational development of staff and resources.
•    Manage staff health and safety training needs and records.
•    Undertake HR responsibilities which may include scheduling, conducting appraisals with staff, dealing with requests for training and staff queries, leave entitlements etc.
•    Provide leadership to core staff
•    Provide reports to the Director of Services or his/her appointee, attend meetings and record minutes as required
•    Carry out other reasonable duties as may be assigned by the Director of Services or his/her appointee.

Resources:
•    Work with various Departments in Westmeath County Council in developing income generating opportunities through funding, project grants etc.
•    Carry out other reasonable duties as may be assigned by the Director of Services or his/her appointee.
Financial:
•    Prepare a budget for the annual programme and monitor out-turns against budgets on a periodic basis and report to the Director of Services or his/her appointee.
•    Oversee the day-to-day administration and finances of Belvedere House Gardens & Park
•    Ensure that all monies due are brought to account to include grant claims, sponsorships, ticket receipts and other income
•    Verify, monitor, review records and report on income in accordance with policies.
•    Ensure that all cash handling procedures and procurement policies are adhered to
•    Assist in sourcing grant aid, sponsorship, donations, earned income and other sources of funding
•    Carry out other reasonable duties as may be assigned by the Director of Services or his/her appointee.

The above duties outline the main functions and responsibilities of the post and may be subject to review in the future.

SEE THE CANDIDATE INFORMATION BOOKLET FOR FURTHER DETAILS REGARDING THE POSITION.